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Value Proposition Join our Digital Commerce team which has reinvented online shopping across South Africa. Sixty60 has changed the game for ecommerce in South Africa and this is just the start. We are continuing to digitally transform the business, and in doing so, are looking for highly talented people to join our team. Within this context, we are looking for our own Office Superhero to help us get organised and get things done! The role will require an experienced Executive Administrative Assistant from preferably an e-commerce background who can hit the ground running, provide support to the Digital Commerce Management as well as office coordination for a team of 90+ people. Role Purpose The purpose of the Office Administrator role is to provide administrative and organisational support to the Senior Management Team, ensuring they are fully supported and enabled to deliver on the division’s strategic objectives. The Office Administrator is a highly collaborative role, partnering with team members to understand their needs to deliver the right solutions, while acting as a trusted partner. The role further serves as the face of administrative and organisational support services to both internal and external stakeholders, providing an exceptional customer service experience. Day-to-day responsibilities include engaging with and attending to client queries and requests, managing stakeholder diaries, preparing documentation and correspondence, organising meetings, booking travel and overseeing the general running and efficiency of the office. Role Description Execute the efficient running of the office including planning, coordinating and managing administrative procedures and systems to ensure a well-maintained office environment that meets the requirements of the team. Build and maintain relationships with the Senior Management team as well as internal and external stakeholders to ensure office efficiency and effectiveness is maintained. Act as the point of contact between the Senior Management team, internal and external clients, ensuring all queries and requests are dealt with efficiently and timeously. Execute sales administration, leave rosters, booking and scheduling of hot desks and meeting rooms. Ensure new employees have all their required resources and systems set up including IT equipment and stationery, email accounts, teams and mailer groups. Work with the Head of Talent to ensure all employees are taken through the onboarding process. Support with all arrangements related to managing office culture initiatives. Gather, compile and prepare data for reporting. Manage all travel requests and accommodation bookings for the team. Coordinate all facilities requirements for the hosting of events and workshops. Support Senior Management with diary management and setting up of schedules and meetings. Support Senior Management with email management and correspondence. Coordinate with contractors and arrange related office requirements to ensure a well maintained and functional office space. Process documents including preparing reports, templates, presentations, meeting agenda and packs, follow up on deadlines for document submissions and file and store records and data. Proactively work to support the team in the achievement of their strategic goals. Qualifications and Experience Grade 12 certificate - (essential). Diploma or certificate in Office Management or a related field - (desired). +3 years’ experience providing administrative and organisational support to a senior leadership team and engaging with clients and stakeholders across functions and levels - (essential). Extensive and well-rounded experience in an e-Commerce executive assistant role or similar with a good understanding of the e-commerce environments’ energy and pace - (preferred). Strong proficiency in MS Office including Word, Excel, PowerPoint, Teams and Outlook - (essential). Our Group and all its operating companies is committed to creating, embracing, and preserving a diverse workplace that values the unique talents, perspectives, backgrounds, and abilities that enrich our organisation. A place where everyone matters and feels included. We are committed to Employment Equity when recruiting internally and externally. Please take note that by responding to this application and providing your personal information, you confirm your express and informed consent for Shoprite Checkers (Pty) Ltd and all its subsidiaries and affiliates companies to process your personal information for the Company to consider your application for this position. All Personal Information which you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed. Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period. If you don’t hear from us within 14 days, please consider your application unsuccessful. Any personal information collected as part of your application will be destroyed, securely, in accordance with South African legislation.
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